A. Event Application

Confirm your venue, plan your event layout, obtain public liability insurance and lodge your event application.

1. Confirm venue booking

Check capacity numbers for the venue, number of permanent toilet facilities, and shelter or shade in case of severe weather.

Ensure food trucks, temporary structures and stakes are allowed on the Oval or reserve.

Check for availability of power and lights or identify need for a generator or light towers.

2. Submit Public event application form

A Public Event Application Form is required for public events that will be held on private or public land with more than 100 attendees. This form is also a useful checklist in your event planning.

This form should be submitted to info@armadale.wa.gov.au prior to promotion of your event and within the following timelines:

Event Risk	Time frame	Attendees	Examples
High Risk event	3 months	> 500	festivals, concerts, fairs
Medium Risk event	2 months	100-500	exhibitions, school fete, outdoor movie night, Christmas carols
Low Risk event	1 month if applicable	< 100	neighbourhood event, outdoor church service

This form enables us to provide personalised advice for your event during your organising stage so that we can help ensure your event is a great success.

Once submitted, a City representative will contact you to provide any specific feedback or considerations.

Please send the completed form via email to info@armadale.wa.gov.au

The form must be submitted prior to promotion of the event.

3. Insurance

Your event must be covered by Public Liability Insurance to the minimum value of $20 million.

Copies of ‘Certificates of Currency’ from all service providers attending the event are required to be submitted to demonstrate Product and Public Liability Insurance.

4. Site plan

A detailed layout of the event must be included with your application form to show:

Stage or other entertainment attraction (incl. measurements and area m2)
Emergency Exits
Food Stalls
Lighting
Vehicle Access Points (incl. street names)
Parking areas
Location of Marquee, Tents (incl. measurements area m2)
Site Signage
Toilet Facilities (permanent and temporary)
Seating Fenced Off Areas (incl. distances)
First Aid Post(s)
Any other facilities or significant infrastructure relevant to your event